Connect requirements to the tasks that deliver them.
TraceFlow is requirements management software for project teams that brings requirements, delivery tasks, and project visibility together in one connected workspace. Understand why work is needed, track how it is progressing, and see what changes mean for delivery.
Just $20 per seat per month.
Connect business requirements to delivery work with straightforward, predictable pricing.
Keep business needs and delivery work connected.
TraceFlow is project traceability software: it connects requirements with the tasks that deliver them, so nothing gets built without a clear reason. Project information can become difficult to follow when requirements, tasks, decisions, and stakeholder updates are managed separately. TraceFlow helps teams identify missing links and understand the relationship between business needs and delivery work.
Capture what the business needs.
As a requirements traceability tool, TraceFlow lets you record requirements with descriptions, priorities, statuses, stakeholders, linked tasks, and tags — keeping business needs visible and connected to the work that supports them.
See the work behind every requirement.
Create and manage delivery tasks with dates, owners, budgets, statuses, linked requirements, and tags. Use list and board views to manage work and a timeline to review the project schedule.
See what is connected—and what is not.
As a requirements to task mapping tool, the Traceability Map displays requirements and tasks together, with connecting lines between linked items. Identify requirements without delivery tasks and tasks without linked requirements.
● Orphan requirement
"Support multi-currency invoicing" has no linked delivery task yet.
● Connected
"Add SSO login" is linked to 2 delivery tasks, both on track.
Understand the story behind project changes.
Every change becomes part of a permanent project decision log: TraceFlow automatically records changes to requirements, tasks, and projects, with a plain-language description, business rationale, and project impact for each entry.
Keep stakeholders informed without giving them the whole workspace.
Share a personal project status link with stakeholders. They can view project information, progress, upcoming milestones, and flagged risks without needing an account or sign-in.
The public status view does not expose the detailed requirements and task lists, comments, team information, or Decision Log.
Shareable status link
No account required. Stakeholders see progress, milestones, and risks — nothing more.
Give each project participant the right level of access.
TraceFlow supports different project roles, from project owners and administrators to Full Access, Contributors, and Stakeholders.
| Role | Access |
|---|---|
| Project Owner | Full project control |
| Admin | Organization-wide project access |
| Full Access | Can edit requirements and tasks |
| Contributor | Can update task status |
| Stakeholder | Read-only project status access |
From business need to delivery progress.
Capture requirements
Record what the business needs and why it matters.
Create delivery tasks
Define the work, dates, ownership, and status.
Connect requirements and tasks
Link delivery work to the requirements it supports.
Track progress and changes
Use the dashboard, timeline, traceability map, and Decision Log.
Share project status
Give stakeholders access to relevant project progress.
Designed for transparent workflows.
Once you're in, team members are added through invitation links generated inside the app, which must be shared manually — notifications are available inside the application rather than being sent automatically by email.
Frequently asked questions
What is TraceFlow?
TraceFlow is a project and requirements management tool that connects business requirements to delivery work, so teams can see how tasks map back to the needs driving them.
Who is TraceFlow for?
Teams that need better visibility between what the business asked for and what's actually being delivered — project managers, product owners, and delivery teams working on structured initiatives.
What can I track in TraceFlow?
Requirements, delivery tasks, and how they connect — plus progress through a dashboard, timeline, traceability map, and Decision Log that records why key decisions were made.
Can I share project status with people outside my team?
Yes — TraceFlow supports a shareable status link so stakeholders can see relevant project progress without needing a full account.
How do I get access to TraceFlow?
TraceFlow includes a 14-day free trial with no credit card required — use the Start Free Trial button on this page. If you'd like to continue after your trial, you can add payment details within the product to keep your account active.
Bring requirements and delivery into the same view.
Explore TraceFlow or contact NorthernSky to discuss your project management needs. Managing food or beverage production instead? See Batchwork, our production and inventory ERP. Running a fish farm? See Aquanest, our fish farm management software. Scheduling manufacturing orders? See PlanFlow, our production planning software.